Get Started
Screenshot of n8n workflow
FREE TEMPLATE
Automate Gmail Sales Meeting Prep
11
Views
0
Downloads
19
Nodes
Download Template
Free
Preview Template
Utility Rating
7 / 10
Business Function
Sales
Automation Orchestrator
n8n
Integrations
RapidAPI Twitter154
RapidAPI Fresh LinkedIn Profile Data
Google Calendar
Gmail
Clearbit
Trigger Type
Schedule
Approx setup time ≈ 65 min
Need help setting up this template?
Ask in our free Futurise community
About
Community
Courses
Events
Members
Templates

How to Automate Gmail Sales Meeting Prep?

Leon Petrou
FREE TEMPLATE
Automate Gmail Sales Meeting Prep
11
Views
0
Downloads
19
Nodes
Download Template
Free
Preview Template
Utility Rating
7 / 10
Business Function
Sales
Automation Orchestrator
n8n
Integrations
RapidAPI Twitter154
RapidAPI Fresh LinkedIn Profile Data
Google Calendar
Gmail
Clearbit
Trigger Type
Schedule
Approximate setup time ≈ 65 minutes
Need help setting up this template?
Ask in our free Futurise community

Description

Start each day with a clear brief for every company you will meet. The system sends one email per company with fresh social activity so sales calls feel informed and warm. It fits teams that want quick prep without manual research.

At 7 am the flow checks your Google Calendar for today’s meetings. It pulls attendee email domains, skips the organizer, and uses Clearbit to find the company name and social handles. A switch then calls two data sources on RapidAPI to fetch recent LinkedIn posts and recent tweets. Code steps turn that content into clean HTML, a merge step brings all posts together, and a template wraps it into a short report. Gmail sends the message to the recipients you set.

You need keys for the two RapidAPI APIs and a Clearbit key, plus connected Gmail and Google Calendar accounts in n8n. Add the recipient list in the Setup node. Expect faster prep and better context for calls with prospects and customers. It helps account executives, SDRs, and customer success teams who run many meetings and want relevant talking points.

Copy link

Tools Required

RapidAPI Twitter154
Sign up
RapidAPI Fresh LinkedIn Profile Data
Sign up
Basic (Free): $0 / mo, 50 requests / mo
n8n
Sign up
$24 / mo or $20 / mo billed annually to use n8n in the cloud. However, the local or self-hosted n8n Community Edition is free.
Google Calendar
Sign up
Free: $0; all Google Calendar API usage is at no additional cost; quota limits apply (no charges for overages).
Gmail
Sign up
No cost: Personal Gmail (Gmail API has no usage-based pricing; quotas apply)
Clearbit
Sign up
Not available: Clearbit no longer offers new standalone API subscriptions; API keys are only available to accounts created in 2023 or earlier, and free tools were sunset on April 30, 2025

What this workflow does?

  • Daily schedule at 7 am so briefs arrive before your workday starts
  • Pulls all of today’s meetings from Google Calendar and skips the organizer
  • Extracts attendee email domains and splits them so each company is processed
  • Enriches company data with Clearbit using the domain to find name and social handles
  • Routes to LinkedIn and Twitter fetch steps only when handles or IDs exist
  • Calls RapidAPI endpoints for recent LinkedIn posts and recent tweets
  • Formats social content into clean HTML blocks with simple code steps
  • Combines posts from both networks into one company activity feed
  • Builds a styled email report and sends it through Gmail to your chosen list

What are the benefits?

  • Reduce manual research from 30 minutes to 5 minutes per meeting
  • Automate about 80 percent of pre call prep by gathering posts and company info
  • Improve data freshness by pulling recent LinkedIn and Twitter activity daily
  • Handle many meetings per day without extra effort or extra staff
  • Connect Google Calendar, Clearbit, LinkedIn data, Twitter data, and Gmail in one flow

How to set this up?

  1. Import the template into n8n: Create a new workflow in n8n > Click the three dots menu > Select 'Import from File' > Choose the downloaded JSON file.
  2. You'll need accounts with Google Calendar, Gmail, Clearbit, RapidAPI Fresh LinkedIn Profile Data and RapidAPI Twitter154. See the Tools Required section above for links to create accounts with these services.
  3. In the n8n credentials manager, connect Google Calendar: open the Google Calendar node, choose Credential to connect with, click Create new credential, then follow the on screen steps to authorize your Google account.
  4. Connect Gmail in the Gmail node: choose Credential to connect with, click Create new credential, and approve access so n8n can send emails from your account.
  5. Set up Clearbit: create or locate your API key in your Clearbit dashboard, then in the Clearbit node click Create new credential, select API Key, paste the key, and save.
  6. Create a RapidAPI account and subscribe to the Fresh LinkedIn Profile Data and Twitter154 APIs. Copy the RapidAPI key from your account.
  7. Open the Setup node and paste your RapidAPI key values into linkedInAPIKey and twitterAPIKey. Add the recipient addresses in the emails field.
  8. Open the Google Calendar node and select the calendar that holds your sales meetings. Keep timeMin and timeMax set to today as provided.
  9. Review the Switch node conditions. Confirm the fields from Clearbit match linkedin.handle and twitter.id. If your Clearbit plan returns different paths, adjust the conditions to match.
  10. Run a test: pick a day with real meetings that include external attendees, click Execute workflow, and confirm you receive one email per company with recent posts.
  11. If no email arrives, check that attendee emails include domains, verify Clearbit returned company data, confirm RapidAPI quotas are active, and review the n8n execution logs for any errors.
  12. Enable the schedule trigger for daily use. Verify your timezone in n8n so messages arrive at 7 am local time.

Need help or want to customize this?

Ask in the Free Futurise Community.

Similar Templates

n8n
Sales
Automate HubSpot to Gmail Sales Outreach
Create personal sales emails at scale without guesswork. The flow pulls contacts from your CRM, studies past emails in Gmail, builds a quick persona, and writes a tailored draft for each person. Great for sales teams that want faster outreach with real context. It runs on demand and reads a target list from HubSpot. Each contact moves through a loop where the Variables step maps name, email, and the product you want to sell. Gmail pulls recent messages from that contact. An AI step using Google Gemini extracts traits like tone, decision style, and interests. A second AI step turns that persona into a subject line and HTML body. The email is saved as a Gmail draft so a rep can review and send. You will need HubSpot, Gmail, and a Google Gemini API key. Set your product in the Variables node and refine the Gmail search so only useful messages are used. Teams often cut drafting time from 30 minutes per contact to 2 minutes and can process hundreds of contacts in one run. Use it for account based outreach, reactivation, and upsell follow ups.
14 views
view
n8n
Sales
Automate Gmail and Google Calendar Sales Prep
Get ready for every meeting without digging through the web. When a new Google Calendar event is created, the system gathers the attendee list, researches each person, and emails a clean brief to your inbox. It is ideal for sales calls, partner meetings, and discovery sessions. Here is how it works. A Google Calendar trigger watches for new events every minute and pulls the attendees. Your own email is removed. The flow splits the attendee list and loops through each person. It checks if the email looks like a company domain. For every person, it sends a request to the OpenAI Responses API using web search to find recent and relevant info. If the domain is a company, it also runs a separate company search. The results are merged, written in Markdown, converted to HTML, and sent with Gmail. Setup is simple. Add your context and the report destination email in the Edit Fields node. Connect Google Calendar, Gmail, and OpenAI credentials. Expect meeting prep time to drop from 30 minutes to about 3 minutes per event. Great for teams that need fast research for multi attendee meetings, like sales, recruiting, or business development.
15 views
view
n8n
Sales
Automate Gmail Meeting Research
Start each day with a clear briefing for every company on your calendar. The system gathers recent social posts and key company details, then sends a simple email you can scan before each call. It is ideal for sales reps, founders, and account managers who want fast context without manual research. At 7 AM a schedule runs. It reads Google Calendar events, pulls attendee email domains, and enriches the company with Clearbit to find social handles. Two branches collect new LinkedIn posts and recent tweets through RapidAPI endpoints. The flow merges all activity by company, asks OpenAI to write a short summary, builds a clean HTML email, and sends it through Gmail to the recipients you set. You receive one message per company, with links and notes you can use on the call. To run it, you need Google Calendar and Gmail access, Clearbit and OpenAI API keys, and RapidAPI keys for the LinkedIn and Twitter endpoints. Most teams cut research time from 30 minutes to about 2 minutes per meeting and show up more prepared. Great for weekly pipelines, first calls, and executive briefings. Follow the steps below to connect accounts, paste API keys, test with a sample event, and then turn the schedule on.
9 views
view
See More Templates

These templates were sourced from publicly available materials across the web, including n8n’s official website, YouTube and public GitHub repositories. We have consolidated and categorized them for easy search and filtering, and supplemented them with links to integrations, step-by-step setup instructions, and personalized support in the Futurise community. Content in this library is provided for education, evaluation and internal use. Users are responsible for checking and complying with the license terms with the author of the templates before commercial use or redistribution.Where an original author was identified, attribution has been provided. Some templates did not include author information. If you know who created this template, please let us know so we can add the appropriate credit and reference link. If you are the author and would like this template removed from the library, email us at info@futurise.com and we will remove it promptly.