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FREE TEMPLATE
Automate Gmail and Todoist Daily Digest
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0
Downloads
7
Nodes
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Free
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Utility Rating
6 / 10
Business Function
Operations
Automation Orchestrator
n8n
Integrations
Todoist
Gmail
Trigger Type
Schedule
Approx setup time ≈ 35 min
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How to Automate Gmail and Todoist Daily Digest?

Leon Petrou
FREE TEMPLATE
Automate Gmail and Todoist Daily Digest
13
Views
0
Downloads
7
Nodes
Download Template
Free
Preview Template
Utility Rating
6 / 10
Business Function
Operations
Automation Orchestrator
n8n
Integrations
Todoist
Gmail
Trigger Type
Schedule
Approximate setup time ≈ 35 minutes
Need help setting up this template?
Ask in our free Futurise community

Description

Get a single email that sums up new messages, fresh news, and top tasks. It is great for managers, founders, and busy teams that want a clear morning brief. You start the day with the right info in one place.

A time based trigger starts the flow. It reads a news feed from the set RSS link, collects recent Gmail messages, and pulls up to five Todoist tasks. A merge step brings all items together. A simple code step builds a clean subject and a well formatted body. The Gmail sender then delivers the digest to your chosen inbox. You get a compact view without opening three different apps.

Connect your Gmail and Todoist accounts in n8n Cloud and keep or replace the RSS link. Choose email filters and select the task list you want. Update the send to address and set the schedule time. Many teams cut daily checking from 30 minutes to 2 minutes and avoid missed work. Good for daily standups, leader updates, or a personal morning brief.

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Tools Required

Todoist
Sign up
Beginner (Free): $0 / mo; API access available
n8n
Sign up
$24 / mo or $20 / mo billed annually to use n8n in the cloud. However, the local or self-hosted n8n Community Edition is free.
Gmail
Sign up
No cost: Personal Gmail (Gmail API has no usage-based pricing; quotas apply)

What this workflow does?

  • Schedule Trigger runs the summary at the time you set
  • RSS Feed Read pulls the latest articles from the provided RSS link
  • Gmail Get All fetches recent messages from your mailbox
  • Todoist Get All collects up to five tasks and can be adjusted
  • Merge node combines news, emails, and tasks into one stream
  • Code node formats a clear subject and HTML body for the digest
  • Gmail Send delivers the formatted email to your chosen address

What are the benefits?

  • Reduce manual checking across inbox, news, and tasks from 30 minutes to 2 minutes
  • Automate 90% of daily status gathering with one scheduled email
  • Unify three data sources into one digest for faster decisions
  • Cut context switching by about 70% and stay focused
  • Handle higher email volume without adding review time

How to set this up?

  1. Import the template into n8n: Create a new workflow in n8n > Click the three dots menu > Select 'Import from File' > Choose the downloaded JSON file.
  2. You'll need accounts with Gmail and Todoist. See the Tools Required section above for links to create accounts with these services.
  3. In the n8n credentials manager, connect Gmail: double click the Gmail nodes, choose Credential to connect with, click Create new credential, then follow the on screen steps to sign in to your Google account and grant Gmail access.
  4. Connect Todoist: double click the Todoist node, choose Credential to connect with, click Create new credential, then paste your Todoist API token from your Todoist account settings under Integrations.
  5. Open the RSS Feed Read node and keep the default link or paste your preferred RSS feed. Execute the node to confirm items are returned.
  6. Configure Gmail Fetch Emails: set optional filters like label or query if needed, or leave as get all. Execute the node to verify it returns messages.
  7. Check Todoist Fetch Tasks: confirm the limit is 5 and pick a project or filter if required. Execute the node to see the tasks.
  8. Ensure the Merge node has three inputs connected from RSS, Gmail, and Todoist. This combines all items for formatting.
  9. Open the Format Digest code node. Review the subject and body structure and adjust section titles or styling if you want. Execute the node to confirm email.subject and email.body fields are produced.
  10. Open the Gmail Send Digest node and replace youremail@gmail.com with your inbox. Run the last two nodes to send a test email and review the result.
  11. Set the Schedule Trigger to the day and time you prefer and confirm the timezone in your n8n settings. Activate the workflow.
  12. Troubleshoot: if no email arrives, recheck Gmail credentials and spam. If sections are empty, verify the RSS link, Gmail query, and Todoist project. Check execution logs for detailed errors.

Need help or want to customize this?

Ask in the Free Futurise Community.

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